Adding a new HR Noticeboard

Before adding an HR notice in Sage, you need to do some configuration. Ask your administrator if you don't have access.

• Add the WX Service and WX Process fields to the HR Notice page layout

• Add the HR Noticeboard Related List to the WX Service Detail page

When you configure it, you can add a new HR notice from the HR Noticeboard tab or from the HR Noticeboard Related List. This displays on the WX Service Detail page. Both paths give you access to the same HR Notice Add page. The system pre-fills some fields for you when you use the Related List that displays on the WX Service Detail page.

Resolution

1. Select the HR Noticeboard tab.

   Sage People displays the HR Noticeboard Home page.

2. Check the list of existing notices to see if there's a similar notice you can copy. You can use it as a starting point for the one you want to create. If there is, go to Copying a Notice for the HR Noticeboard.

   If there's no similar notice, select New.

3. Sage People displays the HR Notice Add page:

   

4. Complete the fields in the Information section as follows.

   Field	What to enter
   HR Notice Name	Text. A unique name for this Notice. Use a name that makes the Notice easy to find for future use.
   Fairsail Page	Not in use.
   Location	Picklist. Select from: Header Footer SubHeader and SubFooter are not in use.
   Order	Number. When there's more than one Notice to appear in the same location on the same page, notices display at the same time. This is in numerical order from top to bottom.
   Locale	Picklist. To display the notice to Team Members with a particular locale setting, select the picklist and choose the locale. If you want the Notice to display to Team Members with any locale setting, leave Locale set to None.
   Policy	If you want this Notice to display to Team Members you assign to a specific Policy, select Policy Lookup . Find and select the Policy you want. If you want the Notice to display to Team Members you assign to any Policy, leave Policy blank. Use either Policy or Policy Group, Don't complete both fields.
   Policy Group	If you want this Notice to display to Team Members you assign to all Policies within a Policy Group, enter the Policy Group name. If you want the Notice to display to Team Members regardless of their Policy Group, leave Policy Group blank. Use either Policy Group or Policy. Don't complete both fields.
   WX Service	The name of the WX Service you want to host the Notice. Automatically completes for you with the name of the Service you select at the start of this procedure. To choose a different WX Service, select WX Service Lookup . Find and select the Service you want. To add a Notice to a WX Process rather than a WX Service, leave this field blank and complete WX Process. If you specify a WX Service and leave WX Process blank, the notice displays on the Service page, not on the pages for the underlying processes. Noticeboards only appear for services that include only Internal Communications and Summary processes. Or those you configure as a Homepage in the Service Type. Noticeboards you assign to Profile type services appear on all process tabs within the service If you specify a WX Process and leave WX Service blank, the notice displays on the Process page and not on the Service page Note Service pages only display for services that include only Internal Communications and Summary processes. Or those you configure as a Homepage in the Service Type setting. See Creating a new WX Service.
   WX Process	The WX Process you want to host the Notice. Select WX Process Lookup , find and select the Process you want. To add a Notice to a WX Service rather than a WX Process, leave this field blank and complete WX Service. If you specify a WX Process and leave WX Service blank, the Notice displays on the Process page and not on the Service page If you leave WX Process blank and specify a WX Service, the Notice displays on the Service page and not on the Process page
   Allow Notice to Collapse	Checkbox. If you check this, WX users can collapse this Notice and display only the Notice Title. If you check this, you must also complete Notice Title. If you don't check this, WX displays the Notice in full form and users can't collapse it.
   Notice Title	The title to display at the top of this Notice. Required if you select Allow Notice to Collapse. If you select Allow Notice to Collapse and you don't enter a Notice Title, Sage People displays an error message.

5. Complete the fields in the Notice to be displayed section.

   Field	What to enter
   Notice Type	Picklist. Select the picklist and choose the type of notice you want to display: Image When you select this, it displays Image and Image Aspect Ratio fields Tip We recommend you don't include text embedded in noticeboard images because this isn't suitable for assistive technologies. If you need to include text in the noticeboard, use Rich Text or Image and Plain Text instead. Plain Text When you select this, displays Plain Text field Image and Plain Text When you select this, displays Plain Text, Image, and Image Aspect Ratio fields. Plain text displays below the image on the WX page Rich Text When you select this, displays Text field with text controls
   Image	Displays if you select Image or Image and Plain Text as the Notice Type. Select Choose file, find and select the image you want. A preview of the image displays below Image Aspect Ratio. Images display responsively, adapting to the browser window size you're viewing. We recommend you don't include text embedded in noticeboard images.
   Image Aspect Ratio	Displays if you select Image or Image and Plain Text as the Notice Type. Use to help you select an image that works at the aspect ratio you choose. Picklist. Select the picklist and choose the aspect ratio you want to use for the image. The page displays a mask on the image. This indicates how you need to crop the image when it displays at the aspect ratio you select. The mask covers the part of the image you want to hide. Sage People doesn't let you resize the image. Use image manipulation software to produce an image fitting the aspect ratio you want.
   Plain Text	Displays if you select Plain Text or Image and Plain Text as the Notice Type. Enter the text content of the notice.
   Text	Displays if you select Rich Text as the Notice Type. Enter the content of the notice. Use the text controls to format the text style and position. You can also include images and links. But remember images you include here don't display responsively. They remain as static images regardless of the size of the browser window. If you include images hosted at external sites or links to external sites, use secure (https) URLs. This avoids users' web browsers blocking the content.

6. Complete the fields in the Filter notices that appear section.

   Field	What to enter
   Show to Team Member	Checkbox. If you check this, the Notice displays if the user is a Team Member. Or if the Team Member has direct reports when they're viewing their own WX Processes and Services.
   Show to Manager	Checkbox. If you check this, the Notice displays if the user is a manager. Note The Notice displays to the manager in their manager context only, when viewing WX Services and Processes for one of their direct reports.
   Show to Other	Checkbox. If you check this, the Notice displays to anyone who isn't the Team Member and not in the Team Member's management hierarchy. This is when they view the Team Member's page in WX.
   Start Date	The date from which the notice is to display. If left blank, the notice is visible to the target audience as soon as you save it.
   End Date	The date from which the notice is removed. If left blank, the notice permanently displays until you delete it. Or if you change filter details to remove it from view.

7. Select: 

   • Save to save the Notice and go to the HR Notice Complete page

   • Save & New to save the Notice and create another

   • Cancel to discard your changes

To add a new notice using the WX Service Related List:

1. Select the WX Services tab.

   • To add an HR Notice to a specific WX Service, select that Service.

   • To add an HR Notice to a WX Process, select any Service.

   Sage People displays the WX Service Detail page with the HR Noticeboard Related List.

2. On the WX Service Detail page, go to the HR Noticeboard Related List and select New HR Notice.

   3. Sage People displays the HR Notice Add page:

      

   4. Complete the fields in the Information section as follows.

      Field	What to enter
      HR Notice Name	Text. A unique name for this Notice. Use a name that makes the Notice easy to find for future use.
      Fairsail Page	Not in use.
      Location	Picklist. Select from: Header Footer SubHeader and SubFooter are not in use.
      Order	Number. When there's more than one Notice to appear in the same location on the same page, notices display at the same time. This is in numerical order from top to bottom.
      Locale	Picklist. To display the notice to Team Members with a particular locale setting, select the picklist and choose the locale. If you want the Notice to display to Team Members with any locale setting, leave Locale set to None.
      Policy	If you want this Notice to display to Team Members you assign to a specific Policy, select Policy Lookup . Find and select the Policy you want. If you want the Notice to display to Team Members you assign to any Policy, leave Policy blank. Use either Policy or Policy Group, Don't complete both fields.
      Policy Group	If you want this Notice to display to Team Members you assign to all Policies within a Policy Group, enter the Policy Group name. If you want the Notice to display to Team Members regardless of their Policy Group, leave Policy Group blank. Use either Policy Group or Policy. Don't complete both fields.
      WX Service	The name of the WX Service you want to host the Notice. Automatically completes for you with the name of the Service you select at the start of this procedure. To choose a different WX Service, select WX Service Lookup . Find and select the Service you want. To add a Notice to a WX Process rather than a WX Service, leave this field blank and complete WX Process. If you specify a WX Service and leave WX Process blank, the notice displays on the Service page, not on the pages for the underlying processes. Noticeboards only appear for services that include only Internal Communications and Summary processes. Or those you configure as a Homepage in the Service Type. Noticeboards you assign to Profile type services appear on all process tabs within the service If you specify a WX Process and leave WX Service blank, the notice displays on the Process page and not on the Service page Note Service pages only display for services that include only Internal Communications and Summary processes. Or those you configure as a Homepage in the Service Type setting. See Creating a new WX Service.
      WX Process	The WX Process you want to host the Notice. Select WX Process Lookup , find and select the Process you want. To add a Notice to a WX Service rather than a WX Process, leave this field blank and complete WX Service. If you specify a WX Process and leave WX Service blank, the Notice displays on the Process page and not on the Service page If you leave WX Process blank and specify a WX Service, the Notice displays on the Service page and not on the Process page
      Allow Notice to Collapse	Checkbox. If you check this, WX users can collapse this Notice and display only the Notice Title. If you check this, you must also complete Notice Title. If you don't check this, WX displays the Notice in full form and users can't collapse it.
      Notice Title	The title to display at the top of this Notice. Required if you select Allow Notice to Collapse. If you select Allow Notice to Collapse and you don't enter a Notice Title, Sage People displays an error message.

   5. Complete the fields in the Notice to be displayed section.

      Field	What to enter
      Notice Type	Picklist. Select the picklist and choose the type of notice you want to display: Image When you select this, it displays Image and Image Aspect Ratio fields Tip We recommend you don't include text embedded in noticeboard images because this isn't suitable for assistive technologies. If you need to include text in the noticeboard, use Rich Text or Image and Plain Text instead. Plain Text When you select this, displays Plain Text field Image and Plain Text When you select this, displays Plain Text, Image, and Image Aspect Ratio fields. Plain text displays below the image on the WX page Rich Text When you select this, displays Text field with text controls
      Image	Displays if you select Image or Image and Plain Text as the Notice Type. Select Choose file, find and select the image you want. A preview of the image displays below Image Aspect Ratio. Images display responsively, adapting to the browser window size you're viewing. We recommend you don't include text embedded in noticeboard images.
      Image Aspect Ratio	Displays if you select Image or Image and Plain Text as the Notice Type. Use to help you select an image that works at the aspect ratio you choose. Picklist. Select the picklist and choose the aspect ratio you want to use for the image. The page displays a mask on the image. This indicates how you need to crop the image when it displays at the aspect ratio you select. The mask covers the part of the image you want to hide. Sage People doesn't let you resize the image. Use image manipulation software to produce an image fitting the aspect ratio you want.
      Plain Text	Displays if you select Plain Text or Image and Plain Text as the Notice Type. Enter the text content of the notice.
      Text	Displays if you select Rich Text as the Notice Type. Enter the content of the notice. Use the text controls to format the text style and position. You can also include images and links. But remember images you include here don't display responsively. They remain as static images regardless of the size of the browser window. If you include images hosted at external sites or links to external sites, use secure (https) URLs. This avoids users' web browsers blocking the content.

   6. Complete the fields in the Filter notices that appear section.

      Field	What to enter
      Show to Team Member	Checkbox. If you check this, the Notice displays if the user is a Team Member. Or if the Team Member has direct reports when they're viewing their own WX Processes and Services.
      Show to Manager	Checkbox. If you check this, the Notice displays if the user is a manager. Note The Notice displays to the manager in their manager context only, when viewing WX Services and Processes for one of their direct reports.
      Show to Other	Checkbox. If you check this, the Notice displays to anyone who isn't the Team Member and not in the Team Member's management hierarchy. This is when they view the Team Member's page in WX.
      Start Date	The date from which the notice is to display. If left blank, the notice is visible to the target audience as soon as you save it.
      End Date	The date from which the notice is removed. If left blank, the notice permanently displays until you delete it. Or if you change filter details to remove it from view.

   7. Select: 

      • Save to save the Notice and go to the HR Notice Complete page

      • Save & New to save the Notice and create another

      • Cancel to discard your changes

Saved HR Notices are:

• Added to the HR Noticeboard tab

• Added to the HR Noticeboard Related List for the hosting WX Service

• Displayed on the WX Service and Process pages you have chosen, subject to any filters you’ve specified on the HR Notice page